National projects are waiting for new management tools

1 november 2019

"The main effects of project management depend on how, by whom and what project management tools are applied in practice and give qualitative results", said Pavel Shestopalov, Advisor to Head of the Analytical Center, when opening the round table "National Projects: Project Management in the Public Sector (Expectation and Reality)" at the Strategists Forum in St. Petersburg.

He reminded that the "May Decree" of 2018 is implemented in the project logic, but the project management tools are used in the regions only partially. Analysis of international and Russian practices of project management shows that not all common tools are used to manage the national projects. For example, stakeholder analysis, risk identification and assessment, network scheduling or communication planning are rarely used by government bodies, though these are very effective tools.

At the same time, the competent project management can qualitatively improve the work on achievement of the goals and objectives of the Decree, the expert emphasized.

The Resolution of the Government of the Russian Federation No. 1288 provides for the application of several specific tools, namely:

• Project passport with specification of indicators and results

• Organizational and role structure of a project

• Personal responsibility for a project as a whole and for specific results

• Typification of project results and their decomposition to specific control points

• Regular monitoring of project implementation

• Change requests and procedure for introduction of changes

• Information system (Electronic Budget)

• Work of collegial decision-making bodies (councils, project committees, public expert councils, etc.)

The participants of the round table assessed the usefulness and effectiveness of the tools through online voting and identified those that may be introduced in the national project management.

The regular monitoring of project implementation, the personal responsibility for results and the project passport with specification of indicators and results proved to be the most needed tools for regional government bodies.  Judging by the voting results, the Electronic Budget information system became an outsider.  Moreover, the results were similar in 2 voting groups: employees of project offices and specialists in project management.

In addition, according to the participants of the discussion, the successful implementation of national projects could be facilitated by the system of project motivation of civil servants (27% of votes), by planning and risk management (14%) and by regional information systems for project management (14%).

The discussion was organized by the Committee for Economic Development and Investment Activities of the Leningrad region, the Russian Presidential Academy of National Economy and Public Administration and the Analytical Center for the Government of the Russian Federation.