The National Data Management System must focus on creating added value for business and the public

30 november 2018

Vladislav Onishchenko, Head of the Analytical Center, presented the concept of a national data management system at the meeting of the work group of the Digital Economy autonomous non-governmental organization for digital state governance.

The participants of the meeting agreed to refine the concept in order to focus on the benefits and advantages of the project for business and the general public. Businesses expect the new information system will simplify their interactions with the state, including the submission of mandatory reports. People want to spend less time getting comprehensive state services in various situations.

The National Data Management System is a project that aims to create a single shared information environment to boost the effectiveness of state decision through integration of relevant data from the multitude of the state systems, registries and databases. Today, there are over 300 various officially registered federal information systems. There are just as many systems that federal and regional executive bodies use without registering them as state information systems.

The National Data Management System is to be integrated with the key elements of the digital government infrastructure, state databases and classifiers (such as the federal database of addresses, the foreign business activities classifier and others). The National Data Management System is also to serve as the access point to various data sets created by public authorities during the normal course of their operation: on various properties, their legal history and operation, changes in the status of legal entities and natural persons, the movement of goods, the results of the provisions of specific services etc.

"The effectiveness and speed of management decisions in the public sector often depend on the quality and reliability of data available in various information systems and services. Their availability also determines how comfortable it is for businesses to conduct their operations. The same criteria affect the ease with which people can get access to state services. A legal framework is needed for the shared state data environment and in order to create that shared legal framework we've drafted the concept for the National Data Management System," Mr. Onishchenko commented.

Oleg Fomichev, Head of the Digital Economy work group for digital state regulation, believes that the presented National Data Management System concept emphasizes the interests of the state and optimization of interdepartmental interaction. However, the system has a lot of potential for improving the quality of interaction between the state and business and the public. As the concept is being refined, more attention should be paid on state services that use different sources of data in different state organizations, different branches and levels of the state governance system.

"The practical value of the proposed system can be illustrated with several examples. For example, a company appoints a new CEO or sets a new address. In addition to the company's information being updated in the national registry of legal entities, this also means the company has to interact with various other government agencies and to renew licenses, permits, certificates etc. The same rules apply when people change their last name after getting married, they have to get a new passport and a bunch of other documents. There are also other examples having to do with various reports that must be submitted to supervisory authorities but which essentially all contain the same information. The National Data Management System will become a technical tool allowing maintenance of the state information systems consistency, avoiding data repetition in data bases and unreasonable redundancy of information required from business," Mr. Fomichev commented.

Along with the National Data Management System concept, the work group also reviewed the road map for developing and introducing it by 2024. According to plan, 2019 should see the completion of the bulk of the required preparations, including the approval of the functional and technical requirements as well as the development of the first stage of the National Data Management System, which should allow laying the initial ground work for interdepartmental agency interaction.

In 2020-2021, the requisite legal framework for the National Data Management System is to be developed and approved, all the state organizations are to introduce the same data management standards and the key functions of the system are to be deployed and tested. According to the road map, the National Data Management System should go online in late 2021. After that a three-year period will follow during which all the data available in the National Data Management System will be harmonized and various government organizations and state information systems will be connected to it.

An important milestone of the project, according to Head of the Analytical Center, should be the mechanism for data quality assurance in the National Data Management System. To that end the participants of the project should develop and deploy tools through which the online services are supposed to enable people and companies to independently monitor the quality of data processing available in the system.