Experts do not see any obstacles to the transition to electronic labor books

31 august 2018

There are no serious obstacles to the transition to electronic labor books, but the issue on the terms is still have to be decided. This opinion was expressed by the participants of the round table "From bureaucracy to technocracy: how will the electronic labor books change the life? ", which was held at the Analytical Center.

Opening the event, the head of the Project Office for the implementation of the Digital Economy program of the Analytical Center, Vladimir Mesropyan, recalled that today two main approaches to the introduction of electronic records of labor activity and labor document circulation have been developed: the draft laws were submitted by the Ministry of Labor of Russia and the Digital Economy Autonomous Non-Commercial Organization. According to the first concept, the transition to electronic labor books shall occur in 2027, according to the second one - 7 years earlier, in 2020.

"The project office supports the legislative initiative of the Ministry of Labor for the transition to electronic labor books. At the same time, we consider it too conservative to propose this transition in 2027. In modern conditions, it is possible to introduce electronic labor books with minimal risks much faster, as the business community suggests. Full transition can be carried out until 2020," Mesropyan said.

This position was shared by most of the participants in the discussion.

"Technocracy is better than bureaucracy. No need to wait for 2027. It is necessary to develop the infrastructure and in 2020 to completely abandon paper labor books, "- the State Duma deputy Vadim Dengin said. According to him, this will solve the problems associated with the loss of books, the loss of contact with the employer, etc.

Marina Maslova, Director of the Labor, Labor Relations and Social Partnership Department of the Ministry of Labor of Russia, said that the agency offers to keep records of work activity on the basis of data from the Pension Fund of Russia. It is suggested to supplement them, so that electronic information is the same as in paper labor books. "Thus, from January 1, 2020 employers will be required to transfer electronically information about employment, transfers, positions, professions, education, incentives and awards. The PFR will establish the form of data submission. Information in the paper book will have equal legal force," Maslova said.

The information can be used at the time of recruitment, the collection of necessary information, etc. Information in electronic or paper form will be available from the employer, the Pension Fund, the MFC and the portal of state and municipal services.

Maslova separately noted that the Ministry of Labor insisted that the transition period be established until 2027. "This kind of law requires significant amendments to the normative acts - more than 100. It is necessary to take into account all risks, to observe the balance of interests of employees and the employer, to think over measures of protection of these citizens. We plan to work on these issues with specialized agencies," she said.

"The labor book is a rudiment of Soviet times. It's time to rigidly pass to the electronic recording of labor information. According to McKinsey & Company, this will give an annual saving of 50 billion rubles, and only for the state as an employer, the economy will amount to 12 billion rubles. This is the savings that we will get even in case of not yet optimal and excessive document circulation," - the member of the working group on normative regulation of Digital Economy Autonomous Non-Commercial Organization, vice-president of Sberbank PJSC Anna Popova assures.

She also drew attention to the fact that the document of the department does not mention the need to transfer into the electronic form the main personnel documents - the employment contract, the contract on full material responsibility, the student's contract.

Representative of the nonprofit organization - Director for "Normative Regulation" of the Digital Economy Autonomous Non-Commercial Organization Dmitry Ter-Stepanov spoke in favor of allowing the legislation to protect young workers, who mainly work under a contract of a civil nature and risk being left unprotected in old age.

Savva Shipov, Deputy Minister of Economic Development of the Russian Federation, pointed to the need for additional working through the issue of data. "It is necessary to find out whether the data of past periods are presented in sufficient quantity in electronic systems and to clarify their status in normative documents," he said.

"The Pension Fund of Russia is ready to assume a new responsibility," Alexei Ivanov, Deputy Chairman of the Board of the Pension Fund of Russia, assured. - Last year, in a pilot project with Sberbank, we checked how the load on the organization's systems would reduce. We do not see technological risks of launching the systems."

The result of the discussion was summed up by Lyudmila Bokova, First Deputy Chairman of the Federation Council Committee on Constitutional Legislation and State Construction. According to her, there are no obstacles to the introduction of the law, which will be of a framework nature.  "The Federation Council will not adopt the draft law without all by-laws. We must see them. Therefore, a transition period is needed, but what it will be will become clear after the creation of by-laws," Bokova said.

In order to resolve all issues, which are identified by the experts, the senator proposed to create a road map for the implementation of this draft law. Her proposal was supported by all participants of the event.