Experts believe that experience gained both in Kazan and Sochi will be in demand during the 2018 World Cup preparations

19 december 2013

The first real-life meeting of the working group for the implementation of project management in significant sporting and other event planning was held in the Analytical Center. The group was established several months ago by the Analytical Center and the National Association of project management (“SOVNET”) for experience sharing and boosting the efficiency of state and business organizations that take part in arranging large-scale events. Previous expert meetings were conducted in the form of webinars.

The “SOVNET” Vice-President for co-operation with governmental authorities, Yuri Trubitsyn talked about the challenges encountered in business administration of large-scale sporting events preparations in Russia, particularly the 2018 World Cup preparations. According to him, in terms of the volume of construction work, such projects can be compatible with projects on complex area development. However, they are constrained by strict project execution deadlines as scheduled international events cannot be postponed. “It is important to bear in mind that bringing landmark sporting events to Russia has initially been viewed as a means of regional development,” – he added.  The 2018 World Cup should boost the development of regions where the competitions are to be held.

In Trubitsyn’s opinion, the two-tier management model poses the major problem for the 2018 World Cup preparations. “In this particular case we cannot rely on the experience of one city only, for instance Sochi or Kazan. We are in need of well-defined articulate managerial decisions on the regional level which are clearly lacking at the moment”, – he added.

Deputy Director General of the Kazan 2013 Summer Universiade Executive Directorate, Galina Kupriyanova shared her experience of the 27th World University Summer Games preparations in the city of Kazan. In the lead-up to the event large-scale modernization of transport infrastructure was carried out. 14 hotels and 36 sport facilities were built. From the very outset the new sites were conceived as multifunctional. For instance, the football stadium “Kazan-Arena” will be later on exploited as a venue for the 2015 World Aquatics Championship, following which it will be reconstructed and made ready for the 2018 World Cup.

Kupriyanova remarked that the information system of project support management was implemented for the purposes of general supervision. The system allowed to form a single field for calendar, resource and financial planning implementation as well as to coordinate the actions of the Directorate. Kupriyanova said that “this model of project management has totally proved its value. I recommend implementing it in the structures of other regions”.

The «Olympstroy» state corporation representative Mikhail Poriyadin drew on the corporation’s experience in performing managerial functions and design coordination as well as construction of Olympic Venues in Sochi. “Information for the website is collected from all institutions involved in creating the Olympic project. However, it has limited accessibility since all the information is kept secret”, – declared Poriyadin. According to him, the IT-instrument developed can be adapted to solve managerial tasks, supervision and monitoring of the 2018 World Cup preparations and other large-scale events.

The «Olympstroy» state corporation video surveillance system has been briefly touched upon. The system functions in online mode through 43 video cameras. In addition to this, air photo coverage that allows creating a high resolution photo panorama has been provided for.  “The purpose of such video surveillance consists in exercising objective control over the Olympic project territories as several instances of illegal construction on them have been detected,” – Poriyadin informed. “All the information regarding the work executed can be accessed on the Sochi 2014 website, the “Olympstroy” website as well as through other resources,” – he added.

In Trubitsyn’s opinion, Russia has accumulated sufficient experience in the field of large-scale sporting event preparations and has a good reason to be proud, even on the international level. “It is necessary to create a mechanism to reproduce the knowledge gained. It is for this reason that we established the Working Group for project management implementation in sporting and other event planning”, – concluded Trubitsyn.